Library Policies

Library Policies


Students, faculty and staff must have a valid Western ID to checkout materials. IDs are available at the Student Life Office, K100, for a $5.00 fee.

Lending Periods

  • Books: 21 days
  • Magazines and pamphlets: 1 day
  • Reserves: All reserves are in-library use only. Fines and late charges accrue.


Renewals may be made by phone: 608.785.9142 or 1.800.322.9982 or e-mail:


  • In the library a desk slot is located by the circulation desk.
  • An outside book return labeled Book Depository is located by the front door at the north end of the ARC building.
  • Regional Learning Centers may ask a campus secretary to return items via inter-office mail. Students should renew items prior to return as this method may take several days to a week.

Library Fees

Overdue Fines

  • $.05 cents a day for regular circulation
  • $.25 per HOUR for reserve books
  • Reserves have a $100.00 per item non-refundable, non-negotiable service charge for unreturned reserves that goes into effect after 14 days. This fee is in addition to fines and replacement costs.

Overdue notices and academic holds

Overdue notices are sent out every 2 weeks. After the second notice, a hold may be placed on a student's records preventing checkouts, registering for classes, or receiving grades or transcripts. At that time students will be charged the replacement cost of the unreturned, lost or damaged materials plus a $6 nonrefundable service charged per item. A hold may also be placed on a student's record for fines totaling $5.00 and over.

Netbook Policy

  • Netbooks are available for checkout by currently enrolled students with proper College ID.
  • No checkout fee applies
  • Loan period is for 7 days
  • Renewal period is for 7 days - Maximum number of renewals is one
  • All netbooks are due back only to the Circulation Desk 30 minutes prior to closing
  • Fees & fines apply if items are not returned when due

Interlibrary Loan

Materials may be borrowed from other libraries. Check with Western Library circulation staff for details.

Using Other Libraries

Western, Viterbo, and UW-L have an agreement to allow students to use their libraries. Check with Western Library staff for more details.

Visitor Use Policy

  • As a taxpayer supported institution, the Western library is open to the public. However, due to limited resources, some services must be restricted to student and faculty use only.
  • Anyone can use the books and magazines in the library.
  • Members of the public can borrow items from the WTC library if the member is in good standing with their local public library. The public library must be a part of the Winding Rivers Library System. To be added to the library system, the member must bring in their public library card as well as a Photo ID.
  • Interlibrary loan is available only to Western students, faculty and staff.
  • Currently, members of the public may use some of the computers in the library for internet searching, but Western students have priority, and all users must follow the posted Western computer policy.