Criminal Background Checks

Criminal Background Checks (Policy C0107)

Except as otherwise provided, Western Technical College shall conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check on all regular employees and selectively, based on assigned responsibilities on part-time and work-study staff and student interns and volunteers. The final decision on whether a criminal background check will be performed on this latter group of employees will be based on the level of direct supervision and guidance provided to individuals in these categories and the nature of the duties of the job.

Also see Procedure: C0107p Criminal Background Checks

Second Reading and Adoption June 19, 2007

Criminal Background Checks Procedure (Policy C0107p)

In performing a criminal background check:

  • Job applicants will be made aware that criminal background checks will be conducted by notification on the job announcement and notation on the application
  • Applicants will complete a consent form that authorizes the District to conduct a criminal background check.
  • The criminal background check will be restricted to conviction information only and will be conducted following the offer of employment.
  • Criminal background checks will be initiated and reviewed by the Human Resource Department. Those criminal background checks conducted on potential new regular staff will be conducted through a third party vendor while those conducted on part-time and student staff will be accomplished using the Wisconsin Criminal Courts systems website.
  • Due to the confidential nature of criminal background checks, only Human Resource staff members are authorized to conduct criminal background checks or review the results to determine if the applicant's arrest or conviction record is "substantially related" to the position as required by the Wisconsin Fair Employment Act. Where uncertain on the application of the information, the Human Resources Department will consult with legal counsel.
  • Background check records should be maintained in secure files in the Human Resources Department to ensure the records remain confidential and will be disclosed only as necessary and appropriate for use in the hiring process.

Reference Policy: C0107 Criminal Background Checks

Second Reading and Adoption June 19, 2007