Records and Transcripts

Transcript Request

An official transcript is a complete record of a student’s enrollment at the College and is maintained by the Registrar’s office. It includes all courses, grades, and program graduation. Transcripts are confidential and cannot be released without your authorization.

The cost for an official transcript is $10.00 plus delivery. Official transcripts can be sent electronically, mailed, or picked up. Contact the receiving school for their policy regarding transcripts. Most schools require transcripts be sent directly to them from another college and will not accept transcripts from the student. Transcripts will be stamped “Issued to Student” when picked up unless requested to be in a sealed envelope (indicates student is NOT to open).

Note: GED transcripts cannot be ordered from this page. Please see information on GED and Adult Basic Education.

Requesting Official Transcripts

Request Transcript Online

Western partners with the National Student Clearinghouse to provide transcript ordering online. You may order your transcript(s) using any major credit card/debit card. After you request a transcript online, you can use the Transcript Order Status Tool to track the progress of your order.

Request Your Transcript Online

Request Transcript In Person

To request a transcript in person, stop by the Welcome Center and complete the transcript request form. Payment must accompany the transcript request. You can pay by cash or check in the Cashier’s Office. Our office hours are Monday-Thursday, 7:30 a.m. to 4:30 p.m., and Friday, 7:30 a.m. to 4:00 p.m.

To request a transcript by mail, email registration@westerntc.edu for a transcript request form.

Processing Timeframe

The average transcript processing time is three to five business days. Processing time does not include delivery time. Orders placed during peak times, such as registration, immediately before a semester begins, and just prior to commencement, may take longer to process.

Important Information:

Selecting the "After Grades are Posted" processing timeframe may cause a delay in processing. Transcripts will not be sent until after grades are due for the current academic session.
The "After Degree is Awarded" processing timeframe may take up to 6 weeks to process.

Western Technical College is closed on holidays and weekends. Student records are normally processed Monday through Friday.

Requesting Unofficial Transcripts

Current students can access their unofficial transcripts through the MyWestern student portal by following these steps:

Log in to your MyWestern account
Click on Self Service in the menu to the right
Click on the Grades tab
Click on Unofficial Transcript and/or Grade Report

Past students can request their unofficial transcripts by emailing registration@westerntc.edu.

Degree and Enrollment Verification

The National Student Clearinghouse is Western’s authorized agent for providing degree verifications to employers and background screening agencies.

Web: www.degreeverify.org
Phone: 703-742-4200
Email: degreeverify@studentclearinghouse.org

Mail:

National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

Diploma Replacement

The cost of ordering a replacement diploma is $10. Processing of the replacement diploma may take up to two weeks.

To request a new diploma, email registration@westerntc.edu.

Family Educational Rights and Privacy Act of 1974 (FERPA)

Western annually informs students of the Family Educational Rights and Privacy Act (FERPA) of 1974 in the Student Handbook. This act protects the privacy of educational records, establishes the rights of students to inspect and review their educational records and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings.

Learn More About FERPA

Syllabus and Course Learning Outcomes

Transfer institutions may request a syllabi or course learning outcome to determine if courses completed at Western are equivalent to courses offered at the transfer institution.

Request a Course Syllabi or Learning Outcome

Extenuating Circumstances GPA Forgiveness

Students who have experienced significant personal, medical, or other extenuating circumstances that negatively impacted their academic performance may be eligible to apply for GPA forgiveness. If approved, the student will remain enrolled in the course; the eligible courses will remain on the academic transcript but will be excluded from the calculation of the student's cumulative GPA. Requests must be submitted within one year of completing the course(s) for which GPA forgiveness is being requested. Students should review the eligibility requirements and provide supporting documentation as part of the process.

Students may request an Extenuating Circumstances GPA Forgiveness once during their academic career at Western. To be eligible, the student must experience extenuating circumstances outside of their control that prevented the student from successfully completing their course.

Examples of extenuating circumstance include:

Death of a family member or close friend
Medical emergency for self or dependent
Victim of a crime
Other significant life altering situations (public health crisis, destruction of home, national emergency)

If the course has not ended, we encourage students to discuss the option for an incomplete grade for the course.

To request an Extenuating Circumstance GPA Forgiveness, please complete the request form below. Students will be asked to submit third-party documentation along with the form.

Examples of documentation include:

Death of a family member or close friend
- An official death certificate or obituary
Medical emergency for self or dependent.
- A statement or documentation from a medical provider that includes the patient’s name and dates of the medical emergency
Victim of a crime
- Submitted police report, letter from a social worker, clergy counselor or doctor
Other significant life altering situations (public health crisis, destruction of home, national emergency)
- Insurance documentation, letter from crisis support or other third party documentation that demonstrates the life altering situation

Extenuating Circumstance GPA Forgiveness Form