Western determines how much you and your family can contribute by assessing the information you submit on the Free Application for Federal Student Aid (FAFSA). To calculate this need, the federal government has developed a uniform calculation to determine how much each family is expected to contribute toward educational costs. After your level of financial need has been determined, Western will provide a financial aid package that will include all or some of the following forms of aid: grants, loans, and federal work-study.

Satisfactory Academic Progress (SAP)

Students who receive financial aid at Western must maintain Satisfactory Academic Progress (SAP). Federal regulations require that your entire Western record be reviewed for SAP, including terms for which you did not receive aid. We will apply the same SAP standards for terms when you are receiving financial aid. Your academic progress is evaluated after each trimester.

To continue to receive financial assistance for each term, you must meet the following SAP standards:

  • GPA: Cumulative 2.0 or higher

  • Pace: Must complete 67% of cumulative credits attempted.
    • Attempted Credits: Must include failed classes, withdrawals, incompletes, repeated classes, and transfer credits. It is very important that you take adding and dropping of classes under careful consideration due to the cumulative nature of these requirements.
    • Repeating a Course: If you retake a course for which you earned a C or better, you will need to contact the Financial Aid Office to determine if you are able to receive aid for this course again. Repeated coursework will be included when determining Satisfactory Academic Progress.
  • Maximum timeframe: The maximum timeframe in which you must complete an educational program is determined by taking the number of credits needed to complete the program and multiply by 150%. For example, if your program requires 68 credits to graduate, you have 102 credits (68 credits x 150%) you are able to take before reaching maximum timeframe. Repeated classes, transfers, failed classes, withdrawals, and incompletes are also counted toward the number of credits attempted. All classes enrolled as of the Date of Record for each trimester will be counted as credits attempted.

Credits taken toward other programs are also counted in determining the maximum timeframe status. Appeals for extension to the 150% Rule can be requested by completing the Academic Progress Appeal (150% Rule) form and an Academic Success Plan with the help of an enrollment advisor or counselor in the Welcome Center.

Financial Aid Warning

Students who do not meet the above standards, will be placed on Financial Aid Warning for one semester to allow them to get back in good standing. During that warning semester, you are still eligible for financial aid, but must meet the standards at the end of the term or be suspended. Students on warning are strongly encouraged to utilize services provided by Western to be successful, such as the Learning Commons.

Financial Aid Suspension 

Students who do not meet the above standards after the warning term, will be suspended from receiving future financial aid. You have the right to submit an appeal for reinstatement for one term.

Reinstatement of Financial Aid

To regain financial aid eligibility, you must pay all tuition and fees on your own (with a minimum of six credits per term) until: you earn at least a 2.0 cumulative GPA; AND complete at least 67% of cumulative credits attempted; AND complete an Academic Success Plan; or receive approval of your appeal for financial aid reinstatement.

The Appeal Process

Students placed on financial aid suspension may appeal and may be required to create an Academic Success Plan. If an appeal is granted, you will be on financial aid probation. If during probation, the Satisfactory Academic Progress isn't met or you fail to follow an Academic Success Plan at any time after the plan is created, future aid will be denied. If the appeal for reinstatement is denied or no appeal is made, you must pay all charges without the benefit of financial aid until minimum satisfactory progress requirements at Western are met. (Refer to Reinstatement of Financial Aid requirements above.)

Additional Requirements

Auditing Courses

If you are enrolled to audit a course you will not be eligible to receive aid for that course.

Developmental Coursework

If referred by a counselor, developmental coursework may be added to your credit load for financial aid purposes if you maintain at least six regular college credits. Dropping or being dropped from a credit course(s) MAY require repayments of ALL or a portion of financial aid.

Enrollment Status

Your enrollment status will be reviewed prior to the first disbursement and your awards will be adjusted accordingly. If your enrollment status has changed as of the 10th day of the trimester at 4:00 p.m. (Date of Record) your financial aid award package will be recalculated and locked in based on your enrollment status as of this date. (After the Date of Record your aid package may be recalculated if classes are cancelled or if you drop a class that has not started.) You may owe a repayment.

A student cannot receive financial aid at two colleges for the same payment/enrollment period.

Stay in Touch

For more information, contact us at:

Remember the code!

Use Western’s FAFSA school code when you apply for any type of financial aid. Our code is 003840.